Basics of writing a resignation letter

When one signs up for a new job there lays only one thing between that person and his new job and that thing is to resign from his previous job. Resigning from a job is not a simple task as giving a resignation means you are giving a one month or a two weeks’ notice to your employer after which you will be no longer working with the same person.

A resignation is most probably the last letter that submitted by you to the office. Writing resignation is simple process one is only require to stay to the point and focus on the fact that a new job is waiting for him and all he needs to do to reach it is writing the letter of resignation.

One needs to follow simple steps while writing the resignation letter. The person writing the resignation does not need to sugarcoat the facts or be creative. He should begin the letter by stating the position from which he is going to resign and the date of his resignation.

He does not require writing the reasons for quitting the job in detail as it is very much obvious that he has discussed the reasons personally with the employer in a one on one meeting. He should simply begin his resignation as;

Dear [Your Boss’ Name],

Please accept this letter as formal notification that I am resigning from my position as [position title] with [company name]. My last day will be [your last day—usually two weeks or one month from the date you give notice].

The next thing you need to do is thanking your company for the opportunities of learning it had provided you. As you should never leave a job putting a bad impression of you on your employers as well as your colleagues because it is very important to quit a job on good note as you can always require a reference from them at any stage of your career. To thank your company and your employer you can simply follow the pattern of;

Thank you so much for the opportunity to work in this position for the past [amount of time you’ve been in the role]. I’ve greatly enjoyed and appreciated the opportunities I’ve had to [a few of your favorite job responsibilities], and I’ve learned [a few specific things you’ve learned on the job], all of which I will take with me throughout my career.

In the last paragraph of your resignation letter do not make any promises that you do not intent to keep. All you need to do is express your feeling that how you want a smooth wrap up from the office. To do so you can end your resignation as;

During my last two weeks, I’ll do everything possible to wrap up my duties and train other team members. Please let me know if there’s anything else I can do to aid during the transition.

I wish the company continued success, and I hope to stay in touch in the future.


[Your name]

This is how you are going to write you resignation that will not leave a bad impression of you on your employers and will help you to wrap up your job smoothly.

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